PNOA Activity Organization Procedures 活动组织流程

1. Planning 计划阶段

• Assess difficulty level — 确定活动难度等级
• Review weather conditions — 了解天气状况
• Identify risks and safety measures — 识别风险并制定安全措施

2. Approval 审批阶段

1. Complete all mandatory fields in the Activity Application Form 填写活动申请表中的所有必填信息
2. Submit the form to the Activity leader group for review 将申请表提交至领队群进行审核
3. Official PNOA activities require approval from two board members PNOA正式活动需获得两位理事的批准

3. Recruitment 招募阶段

1. Post the registration form to the member group 在会员群发布报名表
   • If not filled within 24 hours, share with other PNOA groups 若24小时内未满员，可转发至其他PNOA群
2. Recruit at least three participants — 招募至少三名参与者
3. Verify participants’ physical condition, health, and equipment 核实参与者体能、健康状况及装备
4. Collect waivers from non‑members — 收集非会员免责声明
5. Create an Activity Group, inviting one non‑participating board member 建立活动群并邀请至少一位不参加活动的理事
6. Share trip details and arrange carpooling 分享活动信息并安排拼车
7. Share offline version participants’ emergency contact info with all leader(s) participating in the activity. 向所有参加活动的领队提供参与者紧急联系人信息的离线版本

4. Execution 执行阶段

1. Conduct a trailhead briefing — 出发前进行安全说明
2. Check gear and confirm readiness — 检查装备确保齐全
3. Clarify assistant leader roles — 明确副领队职责
4. Take a group photo — 拍摄团队合照
5. Send trip started check-in message — 发送出发信息
6. Maintain communication (e.g., walkie‑talkies) — 保持通讯畅通
7. Monitor pace, weather, and route conditions — 监控队伍速度、天气及路线状况
8. Adjust or cancel the activity, if conditions differ from exception significantly — 若情况与期待有较大区别，考虑调整或取消活动
9. Contact Search and Rescue ASAP, if accident happens – 如果发生意外, 尽快通知搜救
10. Send Everything is okay check-in message confirming safety during lunch time — 午餐时发送安全确认信息
11. Plan return early; ensure return to the trailhead before dark 尽早开始计划回程，确保在天黑前返回出发点
12. Double‑count participants before returning — 回程前再次清点人数
13. Send trip end check-in message at trailhead — 返回出发点后发送结束信息
14. No one left behind — 不遗落任何人

5. Reporting 报告阶段

1. Complete the summary in the original application form and post the summary to the leader group 在原申请表中填写活动总结并发到领队群
2. If any incident occurred, submit an Incident Report to the insurance company immediately 若发生意外，尽快填写事故报告并提交保险公司
3. Send Activity Feedback Form to participants for comments 向活动群发送反馈表收集意见